AI-JOBS.global is a jobs board which provides an introductory (work seeking) service to both it clients and candidates. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so; we act as a data controller. The entities covered by this agreement are:
AI-JOBS.global
We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. “Personal Information” is information that identifies you as an individual such as your name, date of birth, email address, IP address and personal documents such as your CV and certificates.
Our legal basis for processing your personal data is, for the purposes of providing you with work seeking services. We will only use your personal data in accordance with the terms of the following statement.
Legal bases for processing your data
Consent
On some occasions, AI-JOBS.global processes your data with your consent. For example, we rely on consent when we send Job Notifications to you. You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.
Legitimate Interests
We believe that we have a legitimate interest in processing your data for the purposes of providing work seeking services to both our clients and candidates.
Our legitimate interests include:
- ensuring the security and integrity of our Services and in ensuring that our Websites and Apps operate effectively;
- selling and supplying goods and services to our customers;
- protecting customers, employees and other individuals and maintaining their safety, health and welfare;
- promoting, marketing and advertising our products and services;
- sending promotional communications which are relevant and tailored to individual customers;
- understanding our customers’ behaviour, activities, preferences, and needs;
- improving existing products and services and developing new products and services;
- handling customer contacts, queries, complaints or disputes; and
- fulfilling our duties to our customers and other stakeholders.
Establishing, exercising or defending legal claims
Occasionally we may need to process your data when it is necessary for the establishment, exercising or defending of legal claims or whenever the courts are acting in their judicial capacity.
Collection of personal data
Candidates
The majority of the Personal Information you provide to us freely when you register on our website and upload your documents such as your CV. During this process we may collect some or all of the following types of personal data. The following list is not exhaustive.
- Name
- Contact details
- Sex/gender
- Date of birth
- Education
- Employment history
- Immigration status
- Nationality
- Copy of passport / ID card / other form of identification
- Current salary and package
- Any further information that you tell us included in future employment preferences
- IP addresses
- Dates that you make contact with our organization
Clients
We will collect data that will help us provide our stated service to you, this data is mainly your contact information, name, telephone number and email address of individual contacts as well as your IP addresses from your visit to our websites.
How we collect your personal data
Candidates
- We collect personal data by your Registering on our websites.
Clients
- We collect personal data by your Registering on our websites.
How we use your personal data
Candidates
We use your data for a number of purposes:
- Introductory (work seeking) service
We provide an introductory (work seeking) service to candidates. We want to connect you to relevant opportunities as they arise. We may use your data in the following ways if we deem it necessary to do so for our legitimate interest.
This is not an exhaustive list:
- Submitting your data to prospective employers to apply for jobs
- Storing your details on our database so that we can contact you in relation to future vacancies
- To provide you with job alerts and other work seeking related communications
- Verifying details that you have provided (e.g. references and qualifications)
- Complying with our legal obligations
2. Marketing Activities
Where you have previously contacted us (such as registering on our web site) we may send you details of recruitment related services as we believe that this will be beneficial in your job search particularly where we send you details of vacancies similar to the one you specifically applied for. We may also ask you to participate in salary surveys and job related questionnaires to provide us with benchmarking data to better advise in your job search. For other marketing we will need your consent.
If you do not wish to receive any marketing communications from us, you can withdraw your consent by unsubscribing at any time.
3. To help establish, exercise or defend a legal claim
Occasionally we may need to use your data to establish, exercise or defend a legal claim.
Clients
We use your data for a number of purposes:
1. Recruitment Services
Our primary function is to provide you a recruitment services including presenting you with candidates. To enable us to provide these services we will process your data in the following ways:
- Storing your data on our database so we can contact you in relation to recruitment activities
- Recording notes of conversations and meetings
- For targeted marketing campaigns
- Customer satisfaction surveys
2. Marketing Activities
As a matter of course we shall not seek your consent when sending marketing materials. If you wish to opt out of receiving marketing information you can unsubscribe from receiving them at any time.
3. To help establish, exercise or defend a legal claim
Occasionally we may need to use your data to establish, exercise or defend a legal claim.
Who we share your personal data with
We share your data with a variety of other parties during the course of conducting our business, in a number of ways, for a number of reasons.
They are as follows:
Candidates
- Our clients and other recruitment businesses in the performance of finding suitable employment for you
- Third party IT companies with whom we are contracted to and have appropriate data processing agreements
- Third party services providers who perform work on our behalf (e.g. auditors, lawyers, IT providers etc.)
- Tax and local authorities to enable us to comply with laws and regulations
- Marketing technology providers
- Job boards and job aggregators, where it helps us find you work
Clients
- Third party IT companies with whom we are contracted to and have appropriate processing agreements
- Third party services providers who perform work on our behalf (e.g. auditors, lawyers, IT providers etc.)
- Tax and local authorities to enable us to comply with laws and regulations
- Marketing technology providers
How we safeguard your personal data
We take all reasonable steps to ensure that your data is safe and protected from misuse, loss or unauthorised access. We ensure this by implementing a range of technical safeguards and operational processes. We also have processes to deal with any suspected data breach.
If you suspect that your data has been misused, or has been compromised please contact us immediately.
Retention Policy
We will not retain your data longer than we need it. We will delete your data if we haven’t had any relevant contact from you for a five year period.
For the purposes of this policy, relevant contact means:
- Communicating with us via email, telephone or mail
- Registering and logging onto our websites
- Clicking through from any of our marketing communications
Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data that we process on you;
- The right of access to the personal data that we process on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to us processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting our Data Controller through the contact form.
Overseas Transfers
We are an international business. We provide work seeking services to candidates and clients around the world, therefore to enable us to give you the best service possible we will sometimes need to transfer and store your data internationally. This could be:
- To overseas clients
- Our clients may transfer your data internally
- To data storage facilities
- To our suppliers where appropriate
The company may transfer only the information you provide to us to countries outside the European Economic Area (“EEA”) for the purposes of providing you with work seeking services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises of the EU member states plus Norway, Iceland and Liechtenstein.
Cookies
Cookies are small text files placed on your computer and are commonly used on the internet. There are various types of cookies which perform different functions, such as remembering which items you have placed in your shopping basket or analysing your browsing behaviour to enable advertisers to present you with adverts more relevant to you and your interests.
Cookies do not take up much space (unless you have thousands of them) and cannot contain viruses or other harmful code.
The ICO has categorised all cookies into 4 classes:
Category 1: strictly necessary cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.
Category 2: performance cookies
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
Category 3: functionality cookies
These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Category 4: targeting cookies or advertising cookies
These cookies are used to deliver adverts more relevant to you and your interests They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.
Our website uses category 1, 2, 3 and 4 cookies, additionally other websites/services that we use, such as Facebook or Twitter, may store category 3 cookies on your computer when you visit our website or share content.
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
Accepting or rejecting cookies
Most web browsers will accept cookies, but if you would prefer we did not collect data by this method, you can disable this function within your browser settings. If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.
This website may also include third party cookies, which are cookies not set by AI-JOBS.global. In each of the four categories above, we have specified where third party cookies are used.
Information on deleting or controlling cookies is available at www.allaboutcookies.org.
Please note that if you disable cookies, the website functionality may be impaired and prevent you from obtaining a quotation or completing your purchase online.
Cookies placed by advertising networks to collect browsing habits in order to target relevant adverts to you. The site you are visiting need not actually be serving adverts, but often this will also be the case.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact our Data Controller.
You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.